Module 5 – Culture

Culture

Performance Practice Learning Module

Is your team free to fail, to learn, and to get better? Double down on developing a culture that values learning.

Most organizations collect data, but only those agencies with learning cultures regularly make time to review their data, reflect on what they find, and make timely changes to improve or innovate.

Involve people at all levels and in all departments to work through this module, which addresses the drive to seek better results, need for high expectations of oneself and coworkers, the collection and productive use of data, curiosity, reflection and pushing each other’s thinking. Improving your organization’s learning culture will motivate staff, develop trust, support talent development, and push the entire organization to get better at getting better.

1 LEARN

User Guide

Introduction to the Performance Practice, acknowledgments, application, and development methodology

Download File

2 COLLECT DATA

Worksheet

Use this worksheet to complete the self-assessment.

Download File

3 REVIEW RESULTS

Reporting App

The reporting app compiles your results - no manual aggregation required!

Windows Instructions
Windows Reporting App

MacOS Instructions
MacOS App, up to v10.12/Sierra
MacOS App, v10.13+/High Sierra

Watch: Reporting App Guide

Evaluation Principles and Proof Points

Principle 5.1:  The board, management, and staff understand the organization’s mission and desired results and review them periodically to ensure that they are still relevant.

5.1.1:  My organization’s leaders revisit our mission every three to five years to determine whether it needs to be revised.

Principle 5.2:  The board, management, and staff continually seek to do even better for the people or causes they serve.

5.2.1:  My organization’s leaders create frequent opportunities for people at all levels to reflect on our results and processes and how we can continually improve them. Examples include soliciting staff feedback, reflecting on successes and failures in staff meetings, and reviewing progress on organizational and individual goals.

5.2.2:  My organization can point to recent examples in which we made major changes to a program, service, and/or process after we learned that we were not as effective as we had hoped.

5.2.3:  My organization sets “stretch” goals to push us out of our comfort zone and keep improving our people, processes, and results.

Principle 5.3:  People in all parts of the organization have high expectations of themselves and of their peers.

5.3.1:  My organization can cite recruitment and staff-development practices that nurture a culture in which individuals at all levels are motivated to do high-quality work and to keep improving over time.

5.3.2:  My organization uses staff meetings, orientation sessions, and/or other opportunities to showcase and celebrate exemplary staff performance.

5.3.3:  My organization promotes excellence as the norm. We aim to constantly raise the bar and improve in every aspect of our work by training and motivating our people, reviewing and iterating our practices, and learning and documenting how to deliver better results.

Principle 5.4:  The board, management, and staff take on the challenge of collecting and using information, not because it’s a good marketing tool, and not because a funder said they have to. They believe it is integral to ensuring material, measurable, and sustainable good for the people or causes they serve.

5.4.1:  My organization collects and uses data to determine if we’re on course to achieve our desired results and help us learn and improve. A secondary purpose is external—to demonstrate to our stakeholders that we are worthy of support.

Principle 5.5:  The board, management, and staff look for opportunities to benchmark themselves against, and learn from, peer organizations that are at the top of their field.

5.5.1:  My organization studies research, case studies, and news articles to help us learn from other organizations. We’re interested in gleaning insights not only for improving our programs but also for strengthening any of the PI’s seven organizational pillars.

5.5.2:  My organization’s board regularly engages in discussions with peer organizations to share lessons learned and experiences. We also participate in relevant professional associations and learning networks that help us compare our processes and results with similar organizations.

5.5.3:  My organization’s management and staff regularly engage in discussions with peer organizations to share lessons learned and experiences. We also participate in relevant professional associations and learning networks that help us compare our processes and results with similar organizations.

5.5.4:  My organization can cite specific examples in which we have studied other organizations and then incorporated what we have learned to develop people, refine processes, and improve performance.

 Principle 5.6:  Senior management leads by example and encourages people throughout the organization to be curious, ask questions, and push each other’s thinking by being appropriately and respectfully challenging. High-performance cultures are innovative cultures, mindful that every program and process eventually becomes dated, even obsolete.

5.6.1:  My organization’s leaders are open to—and do not punish or ignore—respectful pushback.

5.6.2:  My organization allocates time in key meetings for questioning and encourages staff to challenge the status quo.

5.6.3:  My organization can cite examples of learning and/or changes in practice that stemmed from staff input.

Principle 5.7:  Senior management creates the conditions for staff members to feel safe acknowledging when there are problems. They use what others might deem “failures” as an opportunity for learning.

5.7.1:  My organization’s leaders model self-reflection and humility by acknowledging their own shortcomings and use “failures” as opportunities for learning.

5.7.2:  My organization’s staff bring problems to the attention of leaders and managers. When they do, leaders and managers take the concerns seriously and seek solutions.

5.7.3:  My organization can cite an example of a “failure” that sparked reflection, analysis, and improvement—not recrimination.

Principle 5.8:  Even the busiest leaders, managers, and staff members carve out some time to step back, take stock, and reflect.

5.8.1:  Because the urgent often squeezes out the important, my organization’s leaders, managers, and staff members periodically set aside uninterrupted time on their calendars to read and think. They use this time to reflect on their own performance and on our people, processes, culture, and results.

5.8.2:  My organization periodically affords staff an opportunity to step outside the daily demands of email and meetings (e.g., through retreats, professional development sessions, or even on a nature walk).

5.8.3:  My organization’s senior leaders have an open, honest conversation at least once a year about the level of effort that will be required as individuals and as a leadership team to hit our goals. Each leader does a “gut check” to ensure that he or she is on board and committed to the organization’s success.

Download Principles & Proof Points for Culture

Sample Reports

With the free reporting app, you can create a report like the sample below in minutes. To create your own report, you will first need to collect your data. Go to any of the modules to get started.

Summary:
The Summary report shows the distribution of ratings for each proof point, gives a picture of the level of consensus, and opens the door to productive conversations about ways to move forward.

Details:
For a thorough understanding of individual perspectives, drill down to see each respondent’s ratings and comments per proof point.

Culture Module Principles & Proof Points
Principles and proof points for this module to provide overall perspective and context before completing the Workbook

Culture Module Worksheet
File to use to complete the self-assessment, includes instructions; open on laptop/desktop rather than mobile device

User Guide
Introduction to the Performance Practice, acknowledgments, application, and development methodology

Reporting App Downloads
The reporting app compiles data from all the worksheets into one spreadsheet.
Reporting App: Windows
Reporting App: MacOS (v10.13 + newer)
Reporting App: MacOS (v10.12 + older)

Got questions or feedback? Contact us at PerformancePractice@leapambassadors.org

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